When planning your event, you must first determine the date, time and expected number of guests. If your date is not available, determine how flexible you can be with selecting an alternative day.
Based on the above, devise a realistic budget to include all food and beverage, entertainment, flowers, limousine, bakery items, tax, gratuity and any other associated event expenses. By establishing a budget at the onset of the event planning process it will make all decisions regarding such things as food and beverage selections much easier.
Contact our Hospitality Sales Department to determine
date, time and availability of our NH banquet halls. Reserve
your banquet space as soon as possible.
Carefully review your banquet event contract. Make sure you thoroughly understand all clauses and that you ask any questions and address any concerns prior to signing. A nonrefundable deposit will be required at contract signing.
Make a special note of any banquet event timeline requirements that you must meet such as:
the date the final menu selections are required
the date the final floor plan is required
the date the final guaranteed headcount is due
the date the final payment is due
Acquire all applicable menus upon booking. This will give you plenty of time to determine your meal selections in accordance with your established budget.
Determine whether you will have a need for any audio/visual
equipment or special banquet halls set up requirements such
as risers, podium, easels etc.
If you have out of town guests attending your event, decide how many of our 16 hotel rooms you may need. Either contact your Hospitality Sales Manager or our Guest Services department as soon as possible to check on availability. Have your guests then call personally to reserve their overnight accommodations since booking is done on a first come first served basis. A nonrefundable deposit may be required during peak seasons.
If golfing is to be included with your event, decide on the date and time you would like your tee times. Either have your Hospitality Sales Manager check on availability with our Willowcreek Pro Shop or you may call them directly to check on availability and book tee times.
Always remember that our entire staff is here to serve
you in every step of your event planning process. We are
proud of the level of service we provide our guests; often
exceeding the expectations guests would expect from New
Hampshire banquet halls. Please let our staff know how we
can help to make your event run smoothly.
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